Senior Executive, Corporate Services- Finance (Position 2) |

Senior Executive, Corporate Services- Finance (Position 2)

Job Purpose

To assist in the day-to-day financial operations of the school related to purchases and accounts payable (invoices / payments), claims related matters, General Ledger and other finance related matters. This is to cope with increased volume and other new initiatives.

Duties and Responsibilities

A. Purchases & Accounts Payables

  • Verify request for payment (RFP) and claims for reimbursement (TRAC), corporate card expenses and travel expenses
  • Update request for payment (RFP) in SAP via Vendor Invoice Management System (VIM) in a timely manner
  • Verify accounting entries before posting to ensure expenses are recorded in the correct financial period
  • Ensure all transactions are recorded timely and accurately in SAP before disbursement to claimant
  • Ensure timely payment to claimant and follow up on outstanding matters relating to the claim / payment
  • Prepare journal entries for adjustment including levy related
  • Review and report any long outstanding claims
  • Create new vendor account
  • Prepare and submit withholding tax
  • Prepare and submit taxable benefits at year end

B. Accounts Receivables

  • In-charge of daily receipt including generating official receipt on a timely and accurate manner
  • Issue of Sales Invoice and monitoring of AR Aging

C. Others

  • Work Breakdown Structure (WBS) creation and monitoring to close WBS when there are no longer required
  • Balance sheet and Dormant accounts review
  • Ensure Fixed Assets are properly posted to the right classification based on the guidelines and polices
  • Ensure assets are properly tagged and conduct annual fixed asset verification
  • Assist in any other accounting related functions and reporting requirement
  • Assist in both internal and external audit including preparation of schedules or reports required for audit purposes and related consultancy work
  • Liaison with other function staff to put finance and accounts in context
  • To provide advice to internal customers or other divisions of the School on Finance related guidelines and polices
  • To provide advice to internal customers or other divisions of the School in their day-to-day execution of finance duties to ensure adherence and compliance with School-wide guidelines, policies and procedures
  • Any other ad-hoc duties as assigned from time to time

Requirements

  • Diploma in Accounting/Degree Holder/Fresh graduate
  • Minimum 2-3 years related working experience in government or educational sector would be preferred
  • Process strong analytical skills, meticulous with high level of integrity
  • Able to multi-task and cope with urgent request
  • Team player who is resourceful and possess with good communication skills
  • Diplomatic in handling internal and external stakeholders
  • Skilled in both oral and written communication
  • Proficient in Microsoft Word, Excel and PowerPoint
  • Knowledge of SAP preferred

(The NUS Lee Kuan Yew School of Public Policy is located 5-8 minutes’ walk from the Botanic Gardens MRT, which is served by the Circle and new Downtown 2 MRT lines).

Application Procedure

If you are interested in applying for this position, please click here to submit an online application form via our Career@NUS website.

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